Templates / Policies

WordGDPR

Data Protection Policy

A Word data-protection policy covering roles, principles, and handling of personal data. Map it to your DPO or privacy lead. It is not a substitute for a DPIA or a processing contract.

€34.95

No VAT is charged because PrivacyTemplate uses the Dutch Small Businesses Scheme (KOR).

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File name
Data-Protection-Policy-w4cerq.docx
Format
Word
Opens with
Microsoft Word or another editor that opens .docx
Jurisdiction / regulations named
GDPR
Last catalog update
7 Sept 2026
What you must still do
Put the file on your letterhead, name your tools and roles, and have qualified counsel review it for your processing. These materials are not legal advice and do not certify compliance.
Who it's for
Privacy, HR, and IT teams who need a starting policy they can tailor to their organization.

More in Policies · Also see Forms

Data Protection Policy

Preview

Sample pages

English. Word file (Data-Protection-Policy-w4cerq.docx). Excerpts below are copied from this upload.

Placeholders in this file

  • BUSINESS NAME
  • CONTACT DETAILS
  • BOARD, DEPARTMENT OR ROLE

Excerpt 1

Data Protection Policy

You must read this policy because it gives important information about: the data protection principles with which [BUSINESS NAME] must comply; what is meant by personal information (or data) and sensitive personal information (or data); how we gather, use and (ultimately) delete personal information and sensitive personal information in accordance with the data protection principles; where more detailed privacy information can be found, e.g. about the personal information we gather and use about you, how it is used, stored and transferred, for what purposes, the steps taken to keep that information secure and for how long it is kept;

Excerpt 2

your rights and obligations in relation to data protection; and

the consequences of failure to comply with this policy. Once you have read and understood this policy, please confirm you that have done so by signing and returning the attached copy to [CONTACT DETAILS] of [BUSINESS NAME]. [BUSINESS NAME] obtains, keeps and uses personal information (also referred to as data) about Clients, job applicants and about current and former employees, temporary and agency workers, contractors, interns, volunteers and apprentices for a number specific lawful purposes. This policy sets out how we comply with our data protection obligations and seek to protect personal information relating to our [BUSINESS NAME]. Its purpose is also to ensure that staff understand and comply with the rules governing the collection, use and deletion of personal information to which they may have access in the course of their work.

Excerpt 3

We are committed to complying with our data protection obligations, and to being concise,

We are committed to complying with our data protection obligations, and to being concise, clear and transparent about how we obtain and use personal information relating to our workforce and clients, and how (and when) we delete that information once it is no longer required. [BOARD, DEPARTMENT OR ROLE] is responsible for data protection compliance within the [BUSINESS NAME]. If you have any questions or comments about the content of this policy or if you need further information, you should contact it directly. This policy applies to the personal information of Clients, job applicants and current and former staff, including employees, temporary and agency workers, interns, volunteers and apprentices.

Excerpt 4

Staff should refer to [BUSINESS NAME]’s Data protection privacy policy and, where

Staff should refer to [BUSINESS NAME]’s Data protection privacy policy and, where appropriate, to its other relevant policies including in relation to Data Protection, which contain further information regarding the protection of personal information in those contexts. We will review and update this policy regularly in accordance with our data protection obligations. It does not form part of any employee’s contract of employment and we may amend, update or supplement it from time to time. We will circulate any new or modified policy to staff when it is adopted. criminal records information means personal information relating to criminal convictions and offences, allegations, proceedings, and related security measures;

Text copied from the uploaded file. It is not the complete download.

Overview

A Word data-protection policy that states how the organization handles personal data under the GDPR. It is the internal counterpart to a public privacy notice: roles, principles, and expected staff behavior. Roll it out with HR after counsel maps it to your processing.

License

For one organization's internal use. You may customize the files. You may not resell or redistribute them as products. They are starting documents or training clips, not legal advice, not a certification, and not a guarantee of compliance — have qualified counsel review them for your situation.

What's inside

  • Microsoft Word GDPR data-protection policy
  • Principles, roles, and staff expectations
  • Handling requests and incidents at a high level
  • Placeholders for DPO and leadership
  • Customize to your structure and tools

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Data Protection Policy

€34.95